Fee Management Software for Universities !

GNUMS Fee Module The fee collection procedure is the most important process that all institutes need to perform every year or every six months. Fee collection requires high accuracy, correct calculation of different types of fee parameters, such as scholarships and discounts, fee concessions, pending fees, fee status, etc.

Offline manual fee collection and calculation don't guarantee 100% accuracy. And this may impact the entire fee collection process adversely. Even the offline fee collection process occupies a large amount of time, resources, and effort.

The fee management software is a task management tool that automates the whole fee collection process and generates receipts. It eliminates duplicate data and gives an error-free procedure. GN Websoft’s University management system is specially developed for all types of universities.

Module Features

The fees module offers a variety of features, including:

  • Fee Structure & Head Configuration

    Customize fee structures based on program, admission year, type, and category. Define unique fee structures as needed.

  • Fee Head Accounts

    Configure various fee types like Tuition Fees, Transport Fees, Library Fees, Hostel Fees, Uniform Fees, Certificate Fees, Examination Fees, and more.

  • Receipt Type

    Generate receipts for different purposes, such as Academic Receipts, Hostel Receipts, Trust Receipts, Transport Receipts, Exam Receipts, and Event Receipts.

  • Fee Installments & Late Fee

    Enable installment payments for selected students with automated reminders for due installments. The software also integrates with popular EMI provider GrayQuest for added convenience.

  • Fees Outstanding and Analysis

    View reports on fee collection, outstanding amounts, student fee history, and outstanding fee notifications

  • Scholarships

    Configure various scholarships, assign them to students, and generate reports on total scholarship distribution.

  • Fee Installments & Late Fee

    Academic Receipts, Hostel Receipts, Trust Receipts, Transport Receipts, Exam Receipts, Event Receipts etc...

  • Cheque Return

    Easily process cheque returns; all associated receipts are automatically canceled, and outstanding fees are raised.

  • Collection Dates

    Set specific fee collection periods for different programs, with and without late fees. Fees can only be collected within this set duration.

  • Fee Collection/Cancellation

    Process fee collection via multiple modes, including online, offline, and POS. Generate reports for both collection and cancellation.

  • Fee Refund

    Manage the refund process, including refund order generation, approval, payment release, and update of payment details.

  • Online Fee Payment

    Integrate with payment gateways like PayU Biz, Razorpay, CC Avenue, EazyPay, SBI e-Pay, HDFC Bank, Axis Bank, Bharat Pay, and EaseBuzz. Students can pay via Challan, Net Banking, Credit/Debit Card, and UPI

Fees Module Process Flow

The sequence of operations in the Fee Module

  • 1

    Fee Plan

    Admission year wise, category wise, program Wise Fee Plan creation...

  • 2

    Fee Posting

    Based on matching of fee plan, posting of fees for each student, sponsohoring and scholarship management.

  • 3

    Fee Collection

    Collection of Fees Online Mode / Offline Mode / Challan, receipt generation, etc.

  • 4

    Fee Payment Remainders

    Fees Refund based on the requirement.

  • 5

    Refund Operations

    Fees Refund based on the requirement.

  • 6

    Fee Analysis Reports

    Fees Refund based on the requirement.

Receipts

5,55,555

numbers receipts generated

Collection

2,000+

carors amount collected

Online payment

1500+

carors amount online payment